4 Clear Disadvantages Of Not Having Tool-Tracking Software

Like many others, contractors and construction companies lost money during the COVID-19 pandemic. Individuals and businesses are getting their bearings while vaccination campaigns ease the world into better times. As a result, business in the construction industry is set to be slow for a good while.

One simple thing you can do to give yourself some protection during these trying times is to leverage tool-tracking software. It ensures you don’t lose your tools and assets, helping businesses stay efficient and save money and time.

If that isn’t enough to convince you to take advantage of tool-tracking software, continue reading to learn about the disadvantages of not using it.

1. Losing Tools, Losing Money  

Keeping a construction site 100% tidy and organized is a major feat. They can be busy and chaotic work environments. Most employees take on several tasks throughout the project—if not in a single day. Various independent contractors and other businesses popping in and out at job sites add to the chaos.

Jumbled construction sites might seem overwhelming and problematic to laypeople.  With all of the moving parts that a job site has, it can be easy for things to become disorganized quickly. Construction chaos might not be a problem in itself, as long as employees stay safe, but a downside is that it’s all too easy to misplace tools.

It’s near-impossible to keep track of all the people coming in and out of a site on many projects, and bad actors sometimes find their way in. Tool theft is common and could cost your business thousands of dollars.

All of these issues are hard to avoid without construction tool-tracking. Tool-tracking systems guarantee you can locate the tools you need amid the mess.

2. Burning Cash On Consumable And Bulk Goods  

You use consumable and bulk goods like paper, pencils, tape, and spray paint on the job every single day. They’re essential to everything you do, but chances are that you don’t think too much about them until you run out or they go missing.

These goods are cheap and easy to come by, so replacing them seems like no big deal. If that’s your mindset regarding these must-haves, you should reconsider. Losing a few rolls of tape one time doesn’t matter much, but the cost adds up when you lose a few rolls of tape a week.

Many industry professionals know equipment management systems, such as Sage ToolOps, powered by ToolWatch, as “tool-tracking” systems. They’re great for tracking tools, but this name can be misleading as they have many more functions.

Tracking consumable and bulk goods is just one example. You’ll be hard-pressed to find another way to keep track of those items that are as efficient or user-friendly as tracking software is.

3. Less Accuracy With More Manual Errors  

Nobody starts a project plan on disorganization and confusion. Responsible project managers have plans in mind and try to keep their operations from falling into chaos. Making a materials list is one common, well-intentioned practice.

It’s not a bad thing to do, and it’s a smart idea—at least in theory. Making a list by hand and trying to keep track of it without specialized software has some downsides.

For starters, some things aren’t possible without specialized software, like checking tool efficiency before starting a job. Tool-tracking programs give you new insights into how well your equipment works and how long it lasts. It makes it much easier to troubleshoot equipment problems and to recognize when tools aren’t performing as they should be.

Without the software, you’re prone to manual error. People misplace lists, and lists don’t give any instructions as to finding equipment.

Doing inventory by hand is another issue that leads to manual error. Tool-tracking software, in effect, eliminates inventory. All you need to do to take inventory is look at the program interface and locate all of your equipment.

Working jobs without construction tracking software slows down operations and leads to all kinds of problems. You’ll lose clients if your business becomes known for overshooting timelines and budgets, or perhaps even worse, structural problems caused by careless mistakes.

4. Trouble Tracking Projects And Field Service  

Another thing you can’t do well without tool-tracking software is keeping track of projects and field service operations.

The specialized software lets you monitor equipment and service jobs. It keeps you in the know about efficiency. It also facilitates communication between workers in the field, your warehouse, shop, or another home base, and office operations.

Spending hours playing “Can you hear me now?” with colleagues wastes time. Communication problems risk losing business when they affect timelines.

You might argue that there are other software options—Maybe you use some now. Yet, no other applications have the combination of useful functions offered by tool-tracking software.]

When you address all the problems tool-tracking software solves with multiple applications instead of using one construction tool-tracking system, you waste money. Several applications cost a lot more than one comprehensive application does.

Using construction tool-tracking software to manage operations helps you monitor the company’s work and ensures better quality-control. You can’t access all of the insights you gain about timelines and efficiency any other way.

That data can help you optimize processes and do better work in a shorter timespan. The savings tool-tracking software gives you means you can take on more projects and increase profits.

Set Your Business Up For Success With Tool-Tracking Software  

The consequences of not having tool-tracking software prove that it’s time to adopt this technology if you haven’t already. Running your business will become easier with advanced data. You’ll also save money and time once you’re not frequently losing, or trying to find, your tools.

When you’re ready to get yourself set up with tool-tracking software, get in touch online or call 1-800-458-7369 to learn more! With Sage ToolOps being a top-of-the-line equipment management software that makes the tediousness of finding your tools a thing of the past, you’ll never look back. Get started with Sage ToolOps today!

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